Employee’s personal details will be obtained and held in the filing cabinet. This will include medical history, next of kin and emergency contacts.
References will be sought from two sources. A DBS check will also be sought.
Evidence of previous qualifications, if necessary will be asked for.
Consent will be granted to use their photographs on display around the setting including their names and level of qualification. Photographs may also be used on our social networking sites with permission sought.
Those who wish to volunteer on a regular basis (regular constitutes attending once a fortnight) will be required to give personal information consisting of full name, address and contact telephone number. A DBS CHECK will be sought.
Parent helpers will be asked to sign in to the visitors book and Rainbow Nursery and Rainbow Preschool will hold a record of who volunteered and when.
Details of address, next of kin, medical needs and requirements, doctor’s contacts and telephone numbers will be sought so we know who to contact in a case of emergency.
Information on the type and base of course or college will be needed before any student will be given work placement to ensure that students are registered with an educational provider.
DBS checks will be sought if applicant is aged 18 or over.
Personal Achievements; Staff (Key persons) will collate information regarding observations made on individual children’s attainments. This allows us to plan for their individual progression.
SENCO; at any time children may have a Special Educational Need and/or disability. A separate record system is kept for the identification and monitoring of Special Educational Needs. This is stored in the office in a locked cabinet. Assessments will be kept in the child’s base room in flip chart.
Child Protection; any issues relating to Child Protection will be recorded in a separate file. Information is given to those on a need to know basis only. The well-being and safety of the child is paramount. This will be stored within a locked cabinet in the office.
Parent/Carer’s; names, addresses and contact numbers are kept on children’s enrolment sheets.
Records of Given Information; Information statements regarding children’s personal circumstances i.e. existing injury and child protection issues are recorded and signed.